When planning an event, technology plays a critical role in ensuring everything runs perfectly. Tablets are popular choices at conferences and corporate meetings, offering the same level of usability as laptops. However, Apple remains the leader with its iPads. As of January 2025, over 93,000 companies worldwide rely on iPads, with 56% of them in the United States.
However, when it comes to getting iPads for your event, you might be wondering whether renting or buying is the better option. While purchasing iPads might seem like a good investment, iPad rentals may offer greater flexibility and cost-efficiency, especially for short-term needs or events. Let’s explore why renting iPads is often the better choice for event planners and business conferences.
1. Affordable and Effective Solution
One of the primary reasons to choose iPad rental for events is the cost-effectiveness. Renting iPads means you only pay for the devices for the duration of your event. Whether it’s a one-day conference or a week-long exhibition, you can rent exactly the number of iPads you need without committing to a hefty upfront cost.
Buying iPads means paying full price for devices that you may only use once in a while. The ongoing costs of maintenance, updates, and potential repairs can quickly add up over time, making it a more expensive option in the long run.
2. Access to the Latest Technology
When you choose iPad rental for events, you have access to the latest models with up-to-date software. Technology keeps evolving daily, and buying devices means could end up stuck with outdated models by the time your next event comes around.
By choosing iPad rentals, you get the peace of mind that your devices will be modern, efficient, and ready to meet the demands of your event. IT rental companies often offer the latest iPad models, ensuring your event is equipped with top-of-the-line technology.
3. Storage or Maintenance
When you buy iPads, you’re responsible for storage and and repairs. If you don’t use the devices regularly, they’ll just take up space, and maintaining them between events can be a hassle. If something goes wrong with a device, you’ll need to manage the repair process and incur additional costs.
With iPad rentals, you eliminate these concerns. Once your event is over, you simply return the devices, leaving you with no need to worry about storage or maintenance. Additionally, most rental companies like The Tekk Group offer customer support, ensuring that if anything goes wrong during the event, a solution is just a call away.
4. Event Customization
For events that require specific apps or software, renting iPads offers flexibility. Many IT rental companies allow you to pre-configure devices with the software, apps, and branding you need. This means when you receive the devices, they’re ready to go—no setup required.
Buying iPads, on the other hand, you would have to spend time customizing each device, installing the necessary apps, and ensuring that everything works well. With iPad rental services, you get the same level of customization but without the extra effort.
5. Scalability and Flexibility
iPad rental services gives you the flexibility to scale up or down depending on the size of your event. Need 20 devices for a small meeting or 100 for a large trade show? Renting iPads allows you to adjust the number of devices according to your needs.
On the other hand, if you buy iPads, you’re locked into that purchase. If your event grows unexpectedly or you need to increase the number of devices at the last minute, it might be difficult to secure the extra iPads you need in time.
8. No Long-Term Commitment
Choosing iPad rental services means you’re not locked into a long-term commitment. You only pay for the devices while you need them, and once your event is over, you’re free from any ongoing responsibilities. This makes iPad rental services ideal for events that happen occasional or once a year.
Buying iPads, on the other hand, is a long-term commitment. If you only use the devices occasionally, you may not get enough use out of them to justify the initial purchase.
iPad Rental for Events is the Smarter Choice
iPad rental services offer numerous advantages over purchases, especially for businesses and organizations that require short-term access to high-quality devices. From cost-effectiveness and flexibility to access to the latest models and eliminating the responsibility of maintenance, iPad rental for events ensure you get the best technology without the long-term commitment.
For those looking for reliable iPad rental services, The Tekk Group is a trusted provider, offering iPad rentals across the USA, UK, Brazil, Argentina, Spain, UAE & China. With a focus on delivering customized solutions and top-notch customer service, The Tekk Group ensures that you have the right devices for your event or business needs, no matter where you are in the world.